Office Administrator

ABOUT US

Syniti, part of Capgemini, tackles the hardest work in data for the world’s largest organizations. We combine intelligent software with deep data expertise to help the Fortune2000 tackle complex data challenges and drive measurable business outcomes with business-ready data. Syniti’s Data First strategy transforms data from an afterthought into a strategic asset—unlocking insights, reducing risk, and fueling growth. With over 5,000 successful projects, we support the full data lifecycle through a unified platform for migration, quality, replication, matching, master data management, analytics, governance, and strategy. Operating globally across industries, Syniti’s award-winning software, expert consultants give enterprises a unique edge in managing and maximizing their data.

The ROLE

The Office Administrator is responsible for ensuring smooth daily operations of the Omaha office and providing exceptional administrative support to employees, candidates, and visitors. This role requires a detail-oriented and organized individual who is proactive, reliable, and able to manage multiple priorities. Responsibilities include office management, event coordination (including hiring weekends), supply oversight, vendor support, scheduling, and general administrative tasks that keep the office running effectively.

WHAT YOU WILL DO

Office Operations & Administration

• Serve as the main point of contact for all facility and office-related issues.
• Greet scheduled visitors and ensure a welcoming, professional office environment.
• Manage incoming/outgoing mail, packages, and shipping needs, including assigning shipping charges to appropriate cost centers.
• Maintain office organization, including supply locations, cleanliness, and readiness of meeting rooms and common areas.
• Order, track, and maintain inventory of all office supplies, kitchen items, and event materials.
• Coordinate equipment or facility maintenance requests as needed.

Event Coordination (Including Hiring Weekends)

• Coordinate logistics for office events such as hiring weekends, team meetings, and visitor days.
• Purchase and set up meals, snacks, and refreshments; manage catering orders and confirm deliveries.
• Print and prepare documents, candidate folders, signage, agendas, and hospitality materials.
• Organize meeting rooms and ensure technology is functional for interviews and meetings.
• Make dinner reservations for candidates and leaders, ensuring dietary needs and headcounts are managed.
• Follow established checklists for event preparation, execution, and wrap-up.

EXPECTATIONS FOR SUCCESS

• Proactivity: Anticipates office needs, identifies issues before they arise, and completes tasks without waiting for direction.
• Timeliness & Reliability: Consistently meets deadlines, arrives prepared, and ensures all tasks are completed in advance of events or meetings.
• Follow-Through: Completes all assigned tasks thoroughly and accurately, confirming all steps are closed out.
• Professionalism & Hospitality: Creates a positive, welcoming atmosphere for employees, leaders, and candidates.
• Organization: Maintains an orderly office environment, structured systems, and clear documentation.

WHAT IT TAKES

• 1–2 years of experience as an Office Coordinator, Executive Assistant, Office Manager, or similar administrative role.
• Strong organizational and administrative skills with the ability to operate in a deadline-driven environment.
• Technologically savvy; proficient with tools such as SharePoint/OneDrive, Teams, Zoom, Webex, and other collaboration systems.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Strong written and verbal communication skills.
• Ability to work professionally with people at all levels of the organization.
• Creative problem solver with solid project management capabilities.

WHAT WE OFFER

• Trust in your talent. At Syniti you will find a supportive environment and access to learning tools, but micromanagement is not our style.
• Growth. We are growing rapidly and steadily solving the biggest challenges enterprise companies are faced with today. There was never a better time to join and grow with us. Most importantly you will have the chance to shape our journey and share in our success story.
• Support. We all rely on each other and enable each other to be successful. You won’t stand alone.
• Curiosity and genuine interest in you. We all have our different stories, all equally fascinating with each depicting a different journey and we want to hear them all.
• Recognition. We are the sum of individual achievements, and we always take the time to celebrate them.
• An open organisation. Titles don’t define access at Syniti. We stay humble regardless of where we sit in the organisation. We want to hear every voice, listen to all the ideas and make sure everyone’s work is seen and valued.

Our Commitment to Inclusion

At Syniti, we’re committed to creating a respectful, inclusive, and fair workplace where everyone belongs and thrives. We believe that diverse perspectives make us stronger — and we value the unique backgrounds, experiences, and voices each person brings to our team. 

We welcome applicants based on their skills and potential, and we’re dedicated to ensuring equal opportunities for all, regardless of personal background. If you need accommodations during the hiring process, please let us know — we’re here to support you.